Improve business efficiency digitally: 7 examples
Efficiency is everything, especially when it comes to the success of your business. And one cannot be slow in today’s fast-paced, digital world! But digital efficiency is so much more than just kitting your business out with the latest hardware and software. It simply begins with a change in attitude towards all things digital and embracing technology as a way to evolve your business. Let’s take a look at some examples of how you can improve business efficiency digitally and get ahead of competitors.
7 examples of how you can improve business efficiency digitally
1. Get new digital hardware
This is probably the most obvious area where you can improve business efficiency digitally. It’s difficult to keep up with the amount of new laptops, desktop PCs, tablets, phones and printers that get released on an almost daily basis. So having the latest and greatest is basically an unachievable goal. But if your employees are trying to do what they do using old computers, phones and printers that are super slow and utterly frustrating they are likely pulling their hair out. The cost of investing in new hardware is worth it for the amount of time it will save everyone.
Let’s imagine for a moment that one of your employees needs to print some important documents for a meeting with a new client. The printer takes forever to print the documents and presentation. It also breaks down multiple times while printing so the employee starts running late for the meeting. It would have perhaps been easier if your employee had a tablet that he could take with to the meeting or if the computer your employee-owned supported the sending of digital documents. Your employee wants to call the client to let them know that he/she will be running late, but it’s busy doing an update for the fourth time today. Needless to say, the client soon decides to go with another company. Old, outdated and bulky hardware is an inefficient deterrent to the growth of your business! Empower your staff with some new digital hardware and watch as morale goes up and efficiency improves.
2. Invest in software
Keeping your software up to date is also important when it comes to improving business efficiency. A lot of what your employees do nowadays is done digitally using a wide array of efficient business software products. So make sure your software subscriptions are renewed when they need to be and that all updates are installed timeously. Not doing so could result in the opposite of what you want: business inefficiency! And remember, hardware and software work hand-in-hand, so there is no point in having that latest software on a slow computer because it just won’t work. Similarly, it makes no sense running old software on a new computer.
There are so many fantastic business software options out there that can improve every area of your business, from sales to HR to marketing and more.
3. Improve your internet connection
It’s no good if you have the best hardware and software, but super slow internet. A fast internet connection for your business is honestly a non-negotiable. These days, most of what your employees do requires an internet connection. If there is no internet then very little work can be done and business efficiency will plummet. So if you’re still on dial-up internet, it’s definitely time for an upgrade!
4. Move to the cloud
The cloud is a type of digital information warehouse – a collection of secure super servers that store data offsite, most of which are in the USA. Not only will moving all your business to the cloud protect your business, it will inevitably increase business efficiency as more and more software programmes are dependent on the cloud.
Remote working is becoming more and more normal, and working off the cloud makes this possible. No matter where your employees are in the world, they can access the folders and files they need. This will inevitably improve business efficiency as it cuts down the time it may take someone to gain access to what they need to work on. If your business uses something like G Suite for Business it also allows your employees to work on documents at the same time, which will certainly improve business efficiency – no more waiting for someone to finish what they are doing before accessing a file.
5. Tap into analytics
One of the immense advantages of the digital landscape is its ability to provide live stats on business performance. You can use analytics to improve business efficiency by applying it to any of your business processes managed by software. Most software programmes present the stats in an easy-to-follow format that pinpoints areas for business improvement and growth. Yes, Google Analytics is one example of how a business can zone in on the performance of its website and make the necessary adjustments to see the site rank higher on SERPs (search engine results pages).
6. Communicate digitally
Most of our communication with one another these days is done digitally. We write an email, reply to a Whatsapp, respond to a Facebook message, forward an iMessage, comment on an Instagram post, share a LinkedIn article, retweet a Tweet, make a video call, send a Slack message.. And the list goes on. The main advantage of digital communication is that it’s quick. The quicker communication can happen, the more efficient your business will be as things will most likely be done quicker. Gone are the days when businesses had to wait for a letter to arrive in the mail before a business deal could progress. Don’t be afraid of making use of digital communication platforms in your business. Why not get started by moving your telephone systems to VoIP (voice over internet protocol).
7. Embrace digital education
This is a pun. It’s important for your employees to upskill themselves in all things digital. After all, there is no point in having the best hardware and software, for example, if your employees have no idea how to use it. Secondly, it refers to the increase in education that is now available digitally. It is no longer necessary for you to send your employee away to an institution to do courses. They can now simply do it on their computers. If your employees are continuously learning and growing then your business will continue advancing. It goes without saying that the more your employees know, the more efficient they will be in their roles.
We’ve discussed just 7 examples of how you can improve business efficiency digitally, but there are many more. How do you plan on embracing digital to improve business efficiency in the years to come?
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